|
Rock Eagle 4-H Center
Contract Policies
CONFIRMATION OF SERVICES
An original contract must be signed and returned within 14 days
to secure accommodations. A deposit of $200.00 or $1.00 per person
based on estimated attendance must be returned with the contract.
Since our operating costs fluctuate, we must hold your conference
planner responsible for confirming rates with the Rock Eagle 4-H
Center Conference office prior to your visit. Reservations are
not confirmed until a signed contract and deposit have been received.
CONFERENCE SERVICES
The conference fee, a facility use fee for the use of Rock Eagle,
is based on the highest actual meal count or highest attendance
for each day and provides your group with the following:
* A general meeting room and a one time set up of table and chairs.
* Additional break-out rooms based on the number of participants.
* Flip chart, easels and markers
* Limited basic A.V. equipment including overhead and 35 mm slide
projectors, VCR/Monitors, podiums and
P.A. systems
* Pavilions, athletic fields, and swimming pools
* Stages and other specialized equipment that must be rented
will require an additional charge.
Due to limited amount of equipment, requests must be made at least
two weeks prior to arrival.
There are no guarantees on last minute requests.
Our auditorium will seat 1,200 people and is available to groups
of 350 participants or more.
Rock Eagle provides guests with Post-It flip charts. Tape,
staples, glue and nails are not to be used on the walls or doors
of any Rock Eagle cottage or conference building. No signs are
allowed to be taped or nailed to the building or directional
signs on the 4-H Center campus. Signs may be taped to the
glass doors of the buildings and cottages and should be removed
before your group leaves the 4-H Center..
FOOD SERVICE
Rock Eagle has its own dining hall facility that prepares meals
for the groups visiting the Center. Each group must notify the
Rock Eagle Conference office thirty days (30) in advance with a
more accurate number of guests that will attend. A guaranteed count
for that first meal is required seven (7) days in advance. The
group will pay for this guaranteed number of meals or actual meal
count, whichever is greater. If the group fails to contact Rock
Eagle concerning these counts, the group will pay for the estimated
attendance or actual meal count, whichever is greater. Prices for
regular meals are quoted on the contract. Any changes or additions
in the menu must be discussed with the Food Operations Manager
and may result in a price increase. For an additional fee, refreshment
and coffee breaks can also be provided and delivered to groups.
Our Banquet Room is a smaller, more private dining facility and
may be used for luncheon meetings with speakers. All food services
must be arranged through the Conference Office. No outside
catering services are allowed.
Meals times are as follows; Breakfast - 7:00am until 8:15am,
Lunch - 11:45pm to 1:00pm and Dinner - 5:30pm to 6:45pm. If
your group would like to have a different meal time please notify
the Rock Eagle Conference Office at least seven (7) days before
your arrival date.
LODGING FACILITIES
Each of our 54 cottages can accommodate 18-20 people and have
central heat and are air conditioned. Rock Eagle reserves the right
to reduce the total number of cottages and/or buildings to be used
by a group when actual attendance is lower than the original estimated
attendance. Rock Eagle also reserves the right to change the designated
cottage number(s) and/or building(s) being used by a group to better
accommodate all groups using the Center. Requests for linen and
maid service must be confirmed 7 days prior to the your conference.
Linen charges will be based on the number requested or the number
used, whichever is greater. No food or beverages are allowed
in the cottages. All cottages are designated as NO SMOKING areas.
No tents, motor homes, or travel trailers are allowed to overnight
at Rock Eagle 4-H Center.
continued....
|
