Guidelines For Submission-History Book

Georgia 4-H Centennial
History Book

The Georgia 4-H Centennial History Book will include one page of 4-H history for each of Georgia's 159 counties.
Counties should prepare the county history including text as well as photographs using the following guidelines.

Guidelines for Text

Provide a historical description of 300 words or less on 4-H in the county

Title submission "YOUR County" with the author or authors listed at the close of the submission as "Contributed by:"

Submissions should be 12 point type, double spaced with 1" margins (top, bottom, left & right side) submitted in WordPerfect or Word format. Do not add columns or spacing for photographs. Text should be typed with only paragraph indentions in formatting.

Quoted material should be cited as such. Use short parenthetical references in text rather than footnotes for your quoted information. Be sure to include at the close of your text the full bibliography for your material. While a portion of it may be listed on your county's historical page, a full bibliography will be included with the book. Click here for examples

Email your submission to Jenny Jordan with "Your County History" as the subject line. Also send a hard copy to 4-H Centennial History Book, 309 Hoke Smith Annex-UGA, Athens, Georgia 30602. Included with your hard copy will be your photographs.

Guidelines for Photographs

Include three to four photographs per county. Black and white or color photograph submissions are permissable. Glossy photos should be 4 x 6 or 5 x 7. No photos smaller than 3 x 5 can be accepted.

If photos are one of a kind photos, please make a copy prior to submission. Copies should be professional reproductions and not copier (such as XEROX) copies.

Newsclippings may be submitted but should be photographed using black & white film and submitted after developing. Color film will not reproduce the photograph well.

Scanned and digital photos may be submitted on disk. Scanned and digital photos have a serious disadvantage to actual photographs for publishing. If you do send scanned or digital photos, be sure the following criteria is met:

DPI must be 300 (dots per inch) or higher
4 x 6 or 5 x 7 photos should be scanned at 250% and 8 x 10 at 100%
Photos should be RGB, CMYK or grayscale mode
File extensions (type) must be TIFF, JPEG or EPS
Name each file with the county name and image number (ie YOURcounty1, YOURcounty2, etc)
Label your disk with the county name

Label photos in pencil with your county name (YOUR county) and then numbered in the order they should appear in the text. If the photo backing is slick and a pencil will not adhere, use a piece of Scotch brand Magic tape adhered to the back of the photograph and then mark accordingly. DO NOT USE INK on the photographs

Photo captions should be included. Captions should be numbered to correspond with the photographs and should be thorough and concise. Captions should not be more than 50 words and should also be typed in 12 point type and submitted in wordPerferct or Word formats. Interesting details and antedotes are acceptable captions. Be sure to include who to attribute the photo to if it is known. This includes the photographer, as well as, the owner of the photograph. For example, Matthew Brady photograph, 1964; from Eatonton Messenger.

Additional photographs to be considered for inclusion in the book (not on the county page) may be submitted under seperate cover. Please label each photograph with a selfstick note attached to the back. The note should include the appropriate caption as well as the credit for the photograph. All additional photographs will be considered for sections on Georgia 4-H history, camping and the full color pages.

If you would like elements cropped out of the photo, use selfsticking note paper on the back of the photograph to indicate who or what should be cropped out. Also submit, a photocopy (copier is fine) with the indication of the croplines.

Secure permission for use of photographs not in the public domain or property of the Extension Service. A sample permission form is available (click here). Be sure to keep one copy of the permission form for your files and submit the original with your photographs.

Do not paperclip photos to submission. Include with hardcopy of text and submit to 4-H Centennial History Book, 309 Hoke Smith Annex-UGA, Athens, Ga 30602

Submit County Packet to
4-H Centennial History Book
309 Hoke Smith Annex-UGA
Athens, Ga 30602

email text to:
Jenny Jordan
jwj4h@uga.edu
Indicate 4-H History Project in Subject Line

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